Guide

Keep a rent ledger you can show later

Memory is not a record. A simple ledger, updated as payments arrive, is the difference between "I think they owe two months" and a table you can hand over.

One row per payment event

Date, rent due, amount paid, the period it covers and the method. Part-payments and top-ups get their own rows; the running balance column keeps the true position without mental arithmetic.

Read the balance right

A positive balance means rent is outstanding. Negative means the tenant is ahead. Note the convention on the sheet itself so nobody argues about it later.

Keep it contemporaneous

A ledger written up on the day carries far more weight than one reconstructed before a dispute. Five minutes a month is the whole cost.

Pair it with receipts

The ledger is your running record; receipts are the per-payment proof. Using both means each document backs up the other.

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